CONSTITUTION & RULES

01. The name of the organisation shall be the “CAMBRIDGESHIRE POOL ASSOCIATION” herein

after the C.P.A.

02. The object of the C.P.A. is to provide facilities and promote the Sport of Pool in the Cambridgeshire

area to all, irrespective of disability, race, colour, religion, nationality, ethnic origin, age or sex, to enable them to become involved in the Sport at what ever their level of competence or status.

03. The C.P.A. will affiliate to the English Pool Association who are recognised by the Sports Council as the

governing body for Pool in England.

04. The cost of membership to the P.P.A. will be decided at the Associations AGM, all monies will be

handled and banked by the duly elected Treasurer. All outgoing cheques must be signed by at least two from three signatories following proper banking mandate; the signatories must be serving Committee members one being the Treasurer.

The Treasurer shall present a statement of accounts at any time when requested by the Committee and at each monthly Committee meeting.

The Treasurer will present fully audited accounts of the Association to the AGM annually.

RULES:

1. The Association shall elect a Committee to manage all business appertaining to the Association.

2. The Committee shall consist of 3 Officers, Chairman, Secretary and Treasurer, who shall appoint a

fourth Office of County Team Manager and one Committee member from each League affiliated to the Association.

3. All members of the Committee will hold Office for a period of one year. When the Officers positions

will be open for election at the A.G.M. providing that nominations have been received, all retiring members will be eligible for re-election. The Committee is to appoint any other member of the Committee to stand for any post that may become vacant.

4. The Committee shall have the authority to make any decisions that, in their opinion, is deemed necessary

or beneficial to its members.

5. The Committee shall have the right to alter Fixture or advertisement that they decide necessary. Playing

Rules can only be altered at the A.G.M. of the E.P.A. after giving one-month notice.

6. Four members of the Committee may constitute a quorum, for the purpose of carrying on the business of

the Association.

7. Any member of the Committee may call a meeting after giving at least seventy - two hours notice in writing to the County Secretary and seconded by another member of the Committee, stating the reason that they require a meeting. The Secretary will then inform the full Committee of the date and venue for the meeting.

MEMBERSHIP:

8. Membership to the Association will be open to all Leagues throughout Cambridgeshire.

9. The Committee reserve the right to refuse membership to any League or Individual person, for any reason they deem to be injurious or harmful to the Association.

10. All Leagues will pay the membership fees agreed at the previous years A.G.M.

11. Any League not paying their subscription within twenty days of them becoming due, will be deemed to have resigned their membership, and will be refused all benefits according to them.

12. All County Players will pay the membership agreed at the A.G.M.

13. Any County Player not paying their subscription before the Next County match will be deemed to have resigned their membership and will be refused all benefits according to them.

BENEFITS:

14.Only fully paid up members will be eligible to enter any competitions (other than a lottery) organised by

the Association.

15.Any member will have the right to use all legal and technical advice available to the Association, subject

to the approval of the Committee.

16.All moneys held by the Association will after the deduction of managerial expenses, be used for the

benefit of all members of the Association.

LEAGUE REPRESENTATIVES:

17.The Committee shall organise League representatives, which will be responsible for promoting the game

of Pool within their own League, and will assist the Committee with any activities or negotiations carried

out in their League. They will also organise their own League teams, and will be responsible for raising

funds, to sponsor these teams through the Committee, a copy of all activities or sponsors dealt with by the

representatives should be sent to the Secretary of the Committee.

18.League representatives may carry the votes of their member teams at the A.G.M. and general meetings.

FINANCE:

19.The Treasurer together with the Officers of the Association must be responsible for the finances of the

Association. All cheques must have two signatures as per Bank mandate. The Treasurer will check all

income and expenditure accounts for payment, and at all times observe proper banking procedures.

20.The Treasurer will provide a proper audited balance sheet for each A.G.M. and at any time as required by the Committee.

DISIPLINE:

01. The committee shall base all its decisions on the Constitution in force at the time. If not covered in the Constitution, the committee has the right to make any decision that, in their opinion, is necessary or beneficial to the PPA.

02. When the Committee receives a complaint of conduct or breach of rules the following will apply.

The Committee will form a Disciplinary Panel to hear the case.

This Panel will consist of 3 members of the Committee and 1 of the Officers of the Committee

who are all independent of the case being heard. The Officer will chair this Panel.

03. The procedure is that the team / player involved will be written to informing them of the nature of

the complaint, the time, date and venue of the hearing and that they will be allowed to speak about

the offence / incident, plus bring 2 witnesses and any relevant paperwork they wish.

The League are also allowed to bring 2 witnesses and relevant paperwork they wish.

All witnesses after being heard are then to leave the room.

Copy of procedure of disciplinary meeting and Appeals procedure attached.

GENERAL MEETINGS:

25. An Annual General Meeting will be held by the Association at which the election of the Officials with the

exception of the Secretary (two-year post) will be held, and when any member can charge the Committee

to give full account of any action taken by the Committee. Any member wishing to add any item to the

Agenda must notify the Secretary at least twenty-one days before the General meeting.

26. Any alterations to the Constitution or General rules can only be done by majority vote in favour at a

General meeting.

27. At the A.G.M. the Officers will have one vote each and every represented League will have one vote

the casting vote will be held by the Chairman.

REFEREE'S:

28. The Association will encourage the training of Referee's, to the Associations own playing Rules, so

that they may gain the highest possible standard. Any person wishing to officiate as a registered

Referee at any competition organised by the Association; they must first pass an official examination

set by the Association.

GENERAL:

29. All members should endeavour at all times to play, to Rules supplied by the Association.

30. All Leagues / Teams will be responsible for keeping a register of all their players. The Committee

will have the right to examine any register, after giving a reasonable notice of their intention to do so.

31. The Association will endeavour to re-emburse all reasonable expenses incurred by any member of

the Committee, after first being approved by the Committee.

32. The Association can retain an agreed amount of players for the on coming season. Also an agreed

amount of players from the Inter-league rankings who are not already retained by the County be

invited to join the County squad. Trials to take place for the remaining places.

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PROCEDURE OF DISCIPLINARY MEETING

The meeting will be closed (In camera) meeting and accurate minutes will be recorded.

The Chairman will open the meeting and ask the League to present the allegation against the party concerned.

Then the offending party will be asked to reply to the allegations.

Both parties will then be asked to leave the room for the Panel to discuss the case.

The Chairman will ask the Panel for a decision and then inform both parties of this.

The Chairman will also inform the offending party of their of Appeals Procedure and confirming this in writing giving the time limit of appeal to be 7 days from the receipt of the letter.

Letter to be dispatched by Registered post.

APPEALS PROCEDURE

The appeals procedure will be that the 2 remaining Officers of the Committee who did not sit on the Disciplinary Panel will hear the appeal.

No person involved with the case can sit at this meeting.

If there are not 3 persons to hear the appeal the Committee will co-opt a person / persons of suitable standing to continue with the hearing.

The above Disciplinary Meeting Procedure will then be followed.

If the decision is the same the Chairman will inform the offending party of their right to appeal to the Region 4 of the English Pool Association and furnish them with the Secretaries name and address, again stating the time limit of 7 days to enter their appeal.

A copy of the minutes of meetings surrounding the events of the appeal will be forwarded to the County Secretary.

Unless overturned by an appeal Panel, any punishment incurred by a team / player can only be lifted by the party who implemented it.

If any expense has been incurred during the Appeals procedure the offending party are to be invoiced for the full amount so that the League / Committee / Panel members shall not be out of pocket for their time and effort. If the case is found for the appellant they will be refunded in the same manner.